Maintenance Coordinator

*HOW TO APPLY* Submit your resume through this job posting.
R H Dupper is a privately held, green industry company with a proven, 40+ year track-record of growth and stability, even during times of economic uncertainty.
We are not your run-of-the-mill landscaping construction organization.
We work with leading brands as a preferred contractor and are afforded the opportunity to work on some of the largest commercial, municipal and residential infrastructure projects in our market.
Our reputation is built on integrity and providing top quality services to our clients.
It is who we are and drives our competitive advantage.
We pride ourselves on working smart and resourcing our employees with advanced technology and equipment in support of our collaborative success.
We respect the individual differences of team members and structure work in a way that we collectively succeed together.
We believe your success is our success.
We strive to hire people that align with our core values and are as excited about our mission as we are.
We are in it for the long haul and treat our employees accordingly.
Most of our leadership team have 20+ years of tenure with us.
We recognize that growth – professional and personal, while at work and beyond work – are important to you.
It is important to us as well.
As such, we have invested in our employees’ growth and health and offer programs in support of those values.
We offer: * Career Tracks for a Path Forward and Advancement Opportunities * Training and Development Opportunities * Competitive Industry Pay * A Competitive 401(k) Plan with a Generous Company Match * Paid Time Off * Paid Holidays * Health, Dental, & Vision Insurance Options If you are interested in the green industry and looking for an opportunity to be a part of something special, we hope to hear from you! We currently have an open opportunity as a Maintenance Coordinator! *Where* Our office located at 1020 W Ranch Rd.
Ste.
105, Tempe, AZ 85284 *Position Type* Permanent Full-Time *JOB DESCRIPTION* *Summary/Objective* The Maintenance Coordinator provides administrative support required to run day-to-day office activities efficiently and effectively.
This includes greeting guests, processing billable services and maintaining open communications with internal and external stakeholders.
*Essential Functions Include:* * Creates invoices for related billings including but not limited to lumpsum, progress, and AIA.
* In support of a central payroll process, ensures information is reviewed and approved in effort to achieve a timely submittal.
* Acts as a primary contact for centralized accounting and HR processes.
* Assists in organizing purchase receipts to ensure timely payments.
* Works as the primary contact for the branch or division, providing varied administrative and reception support.
* Receives client, job, and subcontractor information.
Creates and maintains electronic files ensuring data is organized, updated, and accessible.
* Monitors aging reports and researches discrepancies and past-due invoices.
* Leverages systems to write and build reports to support effective management of the branch or division.
* Inputs data into respective software applications.
*Required and Preferred Knowledge, Skills, and Abilities* * A general knowledge of business administration and/or basic accounting concepts as normally obtained through an associate’s degree or related experience is required.
* One to two years of related accounts receivable/office administrative experience is required.
Experience processing billing in a construction environment is strongly preferred.
* Knowledge of the green industry is preferred * Knowledge of construction billing and AR, including but not limited to progress billing, lien waivers and American Institute of Architects (AIA) billing applications is required.
* An orientation for detail and ability to execute tasks with a high degree of accuracy is required.
* Must have knowledge of Microsoft Office Suite * The ability to learn and effectively utilize accounting and business management software programs is necessary.
* Good organizational and time management skills and the ability to drive oneself to initiate and complete tasks is required.
* The ability to maintain the confidentiality of information is necessary.
* The ability to work effectively with others and be dependable is necessary.
*Travel* Travel is generally not required.
On rare occasion, local travel may be necessary.
*Work environment, Conditions and Demands* Work is generally performed in an office environment where incumbents routinely use standard office equipment including MS Office.
*Physical Requirements* _Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described.
_ Regular eye-hand coordination and manual dexterity is required to operate office equipment.
Incumbents may be required to lift files, open filing cabinets and bend or stand as necessary to file documents.
*EEO Statement* R H Dupper Landscaping, Inc.
provides equal employment opportunities to all employees and applicants for employment without regard to race, color, national origin, ethnicity, religion, creed, sex (including pregnancy), gender identity or expression, sexual orientation, age, disability, AIDS or HIV status, genetic information, citizenship, military or National Guard status, or marital status.
Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
_Note: This job description does not state or imply that these are the only duties to be performed by the employee assigned to this position.
Employees will be required to follow other job-related instructions and to perform other job-related duties directed by persons authorized to give instructions or assignments.
_ The Company will provide reasonable accommodations to employees with disabilities to help them perform the essential functions of the position.
A request for such accommodation should be directed to the employee’s immediate supervisor or Human Resources.
Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible schedule * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance Experience level: * 1 year Schedule: * Day shift * Monday to Friday Work setting: * In-person Experience: * lien waiver: 1 year (Preferred) * AIA Billing: 1 year (Preferred) * Administration: 1 year (Required) * construction billing: 1 year (Preferred) * Accounting in Construction: 1 year (Required) Work Location: In person