Document Specialist

ARIZONA DEPARTMENT OF REVENUE Funding Arizona’s future through excellence in innovation, exceptional customer service and public servant-led continuous improvement.
All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government.
Our goal is for every ADOR team member to reflect on individual and team performance, reduce waste, and commit to continuous improvement with sustainable progress.
Through AMS, every ADOR team member seeks to understand customer needs, identify problems, improve processes, and measure results.
Document Specialist Job Location: Address: 1600 W Monroe Street, Phoenix, AZ 85007 Posting Details: Salary: $15.
8654/hr ($33,000/yr) Grade: 13 Closing Date: Open Until Filled Job Summary: The Arizona Department of Revenue is seeking a Document Specialist to join our team! This is an on-site position.
Job Duties: Document Specialist job description.
pdf Provides clerical and administrative support in a variety of functions to a department head, team, department or another group in the organization.
Files correspondence, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used.
Locates and removes materials from files when requested.
Collects, reviews, and/or confidential data and prepares reports, charts.
Responds to or routes non-routine or confidential inquiries from external or internal sources with correspondence or other messaging.
Schedules and coordinates meetings.
May be responsible for creating and distributing reports on a regular schedule.
Knowledge, Skills & Abilities (KSAs): Requirements Education & Experience -High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Knowledge/Understanding -Principles of administration and management -Agency rules and regulations and operating procedures Skills -Effective verbal, written, and listening communication skills -Effective organization and time management skills with the ability to manage multiple projects simultaneously and work in high-pressure situations -Effective interpersonal skills and demeanor -Strong keyboarding skills at 40 WPM -Proficient in the use of a PC in a Windows environment; in the use of the Internet; in the use of MS Office Applications such as Outlook, Word and Excel, -PowerPoint; and in the use of Google Suite applications such as Gmail, Sheets, Docs, and Drive.
Abilities -Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety -Ability to work collaboratively as part of a team -Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner -Ability to understand and solve problems by applying basic analytical skills to include undertaking a process of information and data collection and analysis for integration purposes; Identifying and making sets of information and determining their relationships; codifying this data to detect trends and issues in the data and information in a logical and factual manner; making logical deductions from data; and identifying a solution for resolving the problem.
-Willingness and ability to embody ADOR’s core values of Do the Right Thing, Commit to Excellence, and Care About One Another Additional Job Demands -In the course of performing the essential duties one must be able to exert up to 30 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
-No substantial exposure to adverse environmental conditions (such as in typical office or administrative work.
) Selective Preference(s): Previous experience in a professional work environment Pre-Employment Requirements: The final candidate will be required to abide by the the following pre-employment checks: -Employment Verification and Reference Checks -State and Federal Criminal Background Check, including fingerprinting -Arizona Tax Filing Records Check -If applicable, ASEDRA Authorized Driver Identification Check If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits: The State of Arizona provides a world class comprehensive benefits package including: -Paid time off for holidays, sick days, annual leave, military leave, bereavement leave, and civic duty leave -Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
-A robust and affordable insurance plan that includes medical, dental, vision, life insurance, short-term, and long-term disability options.
-Higher education discounts for State employees and tuition reimbursement up to $5,250 per fiscal year, available to seek further career advancement or certification in Continuing Professional Education.
-Work-life balance and additional options for life betterment such as the Infant at Work Program, State Wellness Program, Public Transit Discounts, Alternate Work Schedules, and Telework opportunities.
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive.
Remote work is a management option and not an employee entitlement or right.
An agency may terminate a remote work agreement at its discretion.
Retirement: Top ranked Arizona State Retirement System (ASRS) provides 100% employer matched contributions (enrollment eligibility will be effective after 27 weeks of State employment).
ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary.
Contact Us: Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-716-6950.
Requests should be made as early as possible to allow time to arrange the accommodation.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
If you have any questions, please contact the ADOR Human Resources office at humanresources@azdor.
gov or at 602-716-6950 for assistance.