Administrative Assistant II - Public Works

Job ID 52415 Location Professional & Supervisory Full/Part Time Full-Time Regular/Temporary Regular ABOUT THIS POSITION The Public Works Department is looking for a hardworking, driven, and highly motivated Administrative Assistant II (AAII) who can work effectively in group environments and independently to achieve desired results.
The Public Works Department Administrative Services Division provides department wide support in the areas of procurement, fiscal, information technology, communications, and environmental.
The AAII provides high-level administrative support to the Assistant and Deputy Public Works Directors as well as the overall administration of the division.
Duties may include: Managing operating and/or capital budgets.
Conducting independent research studies.
Assisting in the development of operational policies and procedures.
Writing policies, reports and contracts.
Conducting staff meetings, training, and group presentations with City staff and the public.
Coordinating and problem solving across departmental lines.
Assisting in implementing improvements.
Evaluating and making recommendations on administrative projects and problems.
Performing other duties as assigned.
In addition, the AAII serves as the Department Travel and Training Liaison and supervises the front desk Support Services Aide.
This position will assist with department-wide grant research, application, submittal, tracking, and post award management as needed.
Sound business written and oral communication skills are needed.
Work is performed under general supervision where considerable independence is allowed.
Schedule and Location: The position works Monday through Friday standard business hours and is located at Phoenix City Hall.
Teleworking may be available up to one day per week upon approval after six months in the position.
IDEAL CANDIDATE Ability to communicate with elected, executive, and administrative level employees.
Knowledge of the City of Phoenix or municipal government structure and processes.
Advanced computer skills (Microsoft Word, Excel, PowerPoint, etc.
).
SALARY Pay Range: $63,044.
80 to $107,806.
40 annually Hiring Range: $63,044.
80 to $102,668.
80 annually Pay Range Explanation: Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer.
The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS A comprehensive benefits package is offered which includes: Traditional pension with employer and employee contributions, for more details: Pension Information 401(a) and 457 plans with employer contributions Choice of generous medical HMO, PPO, or HSA/HDHP plans Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan Wellness incentive of up to $720 annually Dental, vision, and life insurance options Employer paid long-term disability Free Bus/light rail pass Tuition reimbursement program up to $6,500 per year Paid time off includes 13.
5 paid holidays, 12 vacation days, and 15 sick days and personal leave days Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 007 Benefits MINIMUM QUALIFICATIONS Three years of professional experience in public administration or governmental research or finance.
Bachelor's degree in public or business administration, or a related field.
Other combinations of education and experience that meet the minimum requirements may be substituted.
The City job description can be found here.
All finalists for positions are subject to a criminal background check applicable to the department or position.
For information regarding pre-screening and driving positions, .
PREFERRED QUALIFICATIONS The minimum qualifications listed above, plus experience with: Managing administrative projects.
Updating policies and procedures.
SAP and SRM.
MS Office - Excel and PowerPoint Managing operating and/ or CIP budgets.
Research, data analysis and developing recommendations on complex administrative processes.
City of Phoenix Travel and Training process and associated regulations.
Supporting middle managers or executives.
Supervising others in a professional environment.
RECRUITMENT DATES Recruitment closes December 13, 2023.
All materials must be received by 11:59 p.
m.
on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list.
This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY Apply online by completing the required information and attaching, as one document, your cover letter and resume.
Please include your experience as it relates to the qualifications stated above.
Only the highest qualified may be posted to the eligible to hire list.
The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP Job interviews may be held by video or audio conference.
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If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.
REFERENCE Admin Asst II, JC:06040, ID# 52415, 11/29/23, USM, AJ, Benefits:007 Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer.
AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.