Deputy City Clerk - License Services Office

Job ID 52508 Location Professional & Supervisory Full/Part Time Full-Time Regular/Temporary Regular ABOUT THIS POSITION The City of Phoenix is seeking a highly qualified manager to fill a vacancy for Deputy City Clerk in the City Clerk Department.
This position directly oversees the daily operations of the License Services Office which processes liquor and regulated business licenses in accordance with City and State laws; provides customer service (front counter operation); makes recommendations to City Council on license applications; coordinates with other departments and agencies to ensure timely review of license applications; and provides knowledgeable information to customers, city management, and City Council Offices regarding licensing rules and regulations.
Responsibilities include: overseeing multilevel professional staff, including a front counter operation; ensuring timely and correct processing of license applications; presenting licensing recommendations to the City Council during Council Meetings; servings as a liaison and expert in licensing matters; and evaluating and resolving complex issues while working collaboratively with the City Council Offices, City Manager's Office, City departments, outside agencies, and the public.
The Deputy City Clerk exercises considerable initiative and independent judgment under the general direction of the City Clerk.
IDEAL CANDIDATE Strong analytical skills and experience reading, interpreting, implementing and training others on the application of complex federal, state and/or local regulations.
Strong written and verbal communication skills, including experience communicating and making recommendations directly to the stakeholders, City Management and the City Council.
Uses and is comfortable with a collaborative management approach.
Works productively with stakeholders representing a wide range of perspectives.
Demonstrated attention to detail.
Ability to work well under pressure and scrutiny.
Ability to regularly work evenings.
SALARY Pay Range: $120,099.
20 - $144,414.
40 annually.
Hiring Range:$120,099.
20 - $134,388.
80 annually.
Pay Range Explanation: Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer.
The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
The City contributes 9% of salary into 457/401(a) plans with no matching required.
$4,200/annual car allowance and $1,440/annual cell phone allowance.
BENEFITS A comprehensive Middle Manager benefits package is offered which includes: Traditional pension with employer and employee contributions, for more details: Pension Information 401(a) and 457 plans with employer contributions Choice of generous medical HMO, PPO, or HSA/HDHP plans Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan Wellness incentive of up to $720 annually Dental, vision, and life insurance options Employer paid long-term disability Free Bus/light rail pass Tuition reimbursement program up to $6,500 per year Paid time off includes 13.
5 paid holidays, 12 vacation days, and 15 sick days and personal leave days Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period Federal Student Loan Forgiveness offered through Savi For more details, visit: Middle Manager Benefits.
MINIMUM QUALIFICATIONS Four years of progressively responsible management and administrative experience involving licensing and/or processing applications subject to legal requirements.
Bachelor's degree in business, public administration, or a related field.
Other combinations of education and experience that meet the minimum requirements may be substituted.
The City job description can be found here.
All finalists for positions are subject to a criminal background check applicable to the department or position.
For information regarding pre-screening and driving positions, .
PREFERRED QUALIFICATIONS The minimum qualifications listed above, plus: Two years directly supervising a front counter operation in an office environment.
Experience directly overseeing fast-paced, high volume, operations that require high-level scheduling and coordination.
Experience managing multilevel staff, including supervisors.
Experience organizing, tracking, planning and assigning large volume of tasks to others to ensure work is completed correctly and in a timely manner.
Experience analyzing, interpreting and communicating complex rules and/or regulations to stakeholders, executive management, City Council and/or other public bodies.
Experience working with other City departments and external agencies on joint projects.
Experience writing executive-level reports.
Experience proofreading and/or implementing quality control processes.
Experience managing technology and/or business systems used by multiple stakeholders.
Experience regularly making public presentations to executive management, City Council and/or other public bodies.
RECRUITMENT DATES Recruitment closes December 6, 2023.
All materials must be received by 11:59 p.
m.
on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list.
This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
PLEASE NOTE: Due to an imminent need to fill this vacancy, interviews for this process are tentatively scheduled to occur the week of December 18, 2023.
Please be prepared for a quick turnaround on interview scheduling.
HOW TO APPLY Apply online by completing the required information and attaching, as one document, your cover letter and resume.
Please include your experience as it relates to the qualifications stated above.
Only the highest qualified may be posted to the eligible to hire list.
The results of the resume screening process will be sent to your primary email address.
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REFERENCE Deputy City Clerk, JC:12230, ID# 52508, 11/28/2023, USM, PO, Benefits: MidMgr Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer.
AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.