Administrative Assistant I - City Clerk's Office

Job ID 53684 Location Professional & Supervisory Full/Part Time Full-Time Regular/Temporary Regular ABOUT THIS POSITION The City of Phoenix strives to be an employer of choice.
With more than 14,000 employees working across 35 departments, the City of Phoenix offers opportunities for career growth and advancement.
It is emerging in the new economy with strengths in high technology, manufacturing, bioscience research, and advanced business services.
The City Clerk Department seeks a dedicated professional to join their team as an Administrative Assistant I.
Administrative Assistant I handle a variety of administrative duties reflecting the business needs of an administrator.
Some duties include: Performing statistical analyses and program monitoring.
Studying administrative problems and developing improved systems, procedures, and forms.
Work requires initiative and judgment and is performed under the general direction of a department, assistant department, or division head.
Performance is evaluated from written reports and results achieved.
IDEAL CANDIDATE Strong attention to details.
Strong communication skills, written and oral, including public speaking experience.
Ability to accomplish tasks in collaboration with individuals over whom this position has no direct authority.
Ability to work collaboratively together with residents, other departments, and other stakeholders across the city to accomplish organizational objectives.
SALARY Pay Range: $23.
74 to $44.
77 per hour.
Hiring Range: $23.
74 to $35.
08 per hour.
Pay Range Explanation: Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer.
The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS A comprehensive benefits package is offered which includes: Traditional pension with employer and employee contributions, for more details: Pension Information.
401(a) and 457 plans with employer contributions.
.
Choice of generous medical HMO, PPO, or HSA/HDHP plans.
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
Wellness incentive of up to $720 annually.
Dental, vision, and life insurance options.
Employer paid long-term disability.
Free Bus/light rail pass.
Tuition reimbursement program up to $6,500 per year.
Paid time off includes 13.
5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
Federal Student Loan Forgiveness offered through Savi.
For more details, visit: Unit 007 Benefits MINIMUM QUALIFICATIONS One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
Bachelor's degree in public or business administration or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
The City job description can be found here.
All finalists for positions are subject to a criminal background check applicable to the department or position.
For information regarding pre-screening and driving positions, .
PREFERRED QUALIFICATIONS The minimum qualifications listed above, plus: Experience in the following within the last five years: Maintaining cash operations to include auditing procedures and reconciliation.
Procurement operations utilizing SAP.
Proofreading and/ or conducting quality control.
Entering large amounts of data and computer systems.
Microsoft Office Suite and Microsoft Office.
(i.
e.
, Microsoft Office Suite, WebEx, Teams, PowerPoint, etc.
) Budget monitoring, purchasing, and conducting payroll functions.
Office/reception area management, including providing high-quality customer service in person, over the phone, via email, and maintaining office equipment and supplies.
Onboarding new employees and handling Human Resources functions.
Handling confidential information concerning employee transfers.
Compiling and analyzing investment and financial data.
Report writing, memos, and creating/managing organizational charts.
Working collaboratively with external stakeholders.
Managing virtual meetings.
Spanish fluency, including written and oral.
RECRUITMENT DATES Recruitment closes April 14, 2024.
All materials must be received by 11:59 p.
m.
on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list.
This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY Apply online by completing the required information and attaching, as one document, your cover letter and resume.
Please include your experience as it relates to the qualifications stated above.
Only the highest qualified may be posted to the eligible to hire list.
The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP Job interviews may be held by video or audio conference.
If you are in need of computer resources, for free options.
Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
for more information.
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If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.
REFERENCE Admin Asst I, JC:06030, ID# 53684, 04/08/24, USM, DB, Benefits:007.
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer.
AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.