Description:
Job Title: Administrative Assistant – Night Shift
FLSA Status: Non-Exempt
Salary: $17-$23 D.
O.
E.
+ Benefits
Location: Phoenix AZ
Shift: Nightshift (12.
5% shift differential added to base pay)
Position type: Contract to Hire + Benefits
About Us:
Runbeck Election Services, Inc.
has been an active participant in the growth and modernization of the electoral process over the last 50 years.
From supporting a few Arizona counties to now offering tailored electoral services for over 100 counties, our trailblazing mindset has enabled us to comprehensively support democracy across the United States.
Our 163,000 sq.
ft.
Phoenix, Arizona-based hub is the epicenter of our company’s expertise and innovation — where our dedicated team ensures every aspect of our technology and services is perfected.
While our headquarters are based in Arizona, our team is strategically spread out across the country to actively support our election partners.
Summary:
We are looking for an experienced master multi-tasker with excellent communication skills and an upbeat attitude to provide assistance and support to the Operations Supervisor.
This position supports Production by handling a variety of tasks to ease their workload and to ensure efficient operations during busy election cycles.
Responsibilities:
Schedules and organizes appointments; takes minutes during meetings
May assist with the preparation of departmental reports
Prepares business correspondence, such as spreadsheets, memos, and slide decks typically using Microsoft Office (Word, Excel, PowerPoint, Outlook)
Proofreads and types documents and correspondence produced by different departments
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Maintains expense reports for multiple departments
Performs other related duties as assigned
Follows all company policies and procedures
Completes and demonstrates a full understanding of ongoing training concepts and applications
In addition to the essential functions and responsibilities listed above, all positions are also responsible for: Emulating Runbeck values in daily interactions with internal and external customers.
Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all company policies and procedures.
Adhering to company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments while maintaining regular and timely attendance
Requirements:
High School Diploma or equivalent
2+ years of experience in an administrative role
Excellent attention to detail, organizational skills, and deadline-oriented
Excellent interpersonal and customer service skills
Excellent written/verbal communication skills
Demonstrates computer skills and aptitude; Microsoft Office preferred
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Ability to work independently
Ability to maintain confidential information
Effectively sets priorities
Ability to track and report on opportunities for improvement and success
Listening effectively when others are speaking
Credible, responsive team-player
Ability to perform and retain various skill-related tasks, training, and operations
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