AIMS Companies is currently searching for an Administrative Assistant.
Immediate start!
Our Administrative Assistant assists in the organization and coordination of overall office administration for the branch.
This position will report directly to the Regional Admin.
Primary Objective:
This position is responsible for assisting in the organization and coordination of overall office administration.
Essential Duties:
Typical duties include, but are not limited to:
Answering Phones and directing to appropriate party
“One-Call” Duties (coordinate calls, schedule onsite excavation, process tickets using iMaps application, ARCGIS, Google Earth)
Typical office duties; filing, shredding, supply ordering, etc.
Utilizing basic Microsoft programs (i.
e.
Word, Excel, etc.
)
Filing alphabetically and sequentially
Assistance with payroll
Data Entry
Tracking man hours
Assisting with Accounts Payable
Coding out expense spreadsheets
Assisting Office Manager in other duties as they arise
Occasional errands for the office
This list is not a full description of the duties of the position.
Other duties may be assigned as needed to support the company’s operational needs.
Requirements:
Ability to communicate in English both verbally and in writing.
Experience with payroll programs such as SAGE 300CRE and/or Paycom.
Advance computer skills and proficiency in Microsoft Office Products.
All applicants must have a clean driving record and must be 18+ years old.
A pre-employment drug test and background check is required.
High school diploma or GED required and at least 1 year of experience.
Ability to lift and carry items weighing up to 20 lbs, walk without assistance, sit, bend, stoop, kneel, and stand for extended periods of time.
Preferred qualifications include:
Above-average customer service and communication skills.
Strong problem-solving and decision making ability.
Capable of working under time constraints to ensure critical deadlines are met.
Be polite, considerate and have a positive attitude.
Knowledge of state one-call agency program regulations.
Working knowledge of Texas 811 and One Call Ticketing system.
Conducting oneself in professional manner.
Be detail-oriented and well organized.
Be polite, considerate and have a positive attitude.
Proven ability to work well with others
Have a good work ethic.
Be a quick learner.
Enjoy working in a fast paced environment .
Working Conditions:
This position is not substantially exposed to adverse environmental conditions.
Work is performed in a typical office environment.
A variety of tasks do require the ability to lift and carry items weighing up to 20 lbs, walk without assistance, sit, bend, stoop, kneel, and stand for extended periods of time.
Benefits:
Benefits are available to full-time employees (30 or more hours per week).
Medical, dental, vision, voluntary life insurance, and voluntary short-term and long term disability insurance after 60 days.
Holiday pay.
40 hours vacation pay after 1 year; 80 hours after 2 years.
Sick pay according to state laws.
401(k) with company match after 1 year.
* Per Diem is available to all employees regardless of employment classification (full-time, part-time, or temporary employees).
About Aims Companies
The AIMS Companies is a renowned industrial and municipal cleaning and inspections company that uses state of the art equipment to provide clients a wide range of high quality services, including but not limited to, hydro-blasting, wet/dry vacuuming, industrial coatings and CCTV pipeline inspections, remediation, spill response, hydro-demolition, and transportation.
Our mission is to be the safe, reliable, and secure choice that results in the best value for our customers.
Company headquarters are in Scottsdale, AZ with offices throughout the Northwestern, Southwestern, Southern and Southeastern United States.
At AIMS Companies we believe our diverse and talented employees are the key to our company’s reputation and success.
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