Administrative Assistant

*Administrative Assistant* 3033 N.
Central Ave, Suite 145 Phoenix, AZ 85012 www.
adelantehealthcare.
com *Who Are We?* At Adelante Healthcare, we believe that healthy people create healthy communities.
Our mission is to improve the health of our communities by providing the highest level of primary and preventive care, making it affordable for everyone.
For over 40 years, we have been dedicated to serving our communities by providing healthcare to those most vulnerable by offering health care services at nine locations throughout Maricopa County.
By joining the Adelante Healthcare team, you become part of a patient centered caring organization that is playing a vital role in helping our communities.
*OUR AMAZING BENEFITS* We offer a culture that values caring, professional development, growth, and sustainability.
We provide a comprehensive and competitive benefits program including: * Medical, Dental, and Vision available DAY ONE! * 3 weeks Paid Time Off annually * 10 paid Holidays annually * 403b Retirement Account Savings Plan * Tuition Reimbursement for eligible programs * Employer-paid Short Term and Long Term Disability * And MORE *POSITION SUMMARY* The Administrative Assistant is instrumental in providing strong and organized administrative support, individually and as a team, ensuring the smooth operation of the Center Support Office (CSO).
This position will assist with administrative support practices and help to create new systems or revise established procedures to foster a collaborative approach.
This role will develop new processes or procedures relevant to the needs of the CSO.
Adelante Healthcare is a rapidly growing company, and the Administrative Assistant role offers a wide range of responsibilities with a unique opportunity to be an important contributor to the success of the company.
*WHAT YOU'LL NEED TO HAVE* * BA/BS degree, preferred * High School Diploma or GED from an accredited institution * Minimum of 2 (two) or more years of full-time work experience, highlighting both administrative and analytical skill sets * Excellent verbal and written communication, and problem-solving skills * Self-starter with initiative, has a proactive approach, with a focus on collaboration, flexibility, and problem-solving * Valid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locations *WHAT YOU'LL BE DOING DAY TO DAY* * Manage the scheduling of internal and external meetings for the Board of Directors both on and off-site, including but not limited to setting up conference rooms, video calls, and managing internal resources (conference rooms, etc.
) * Prepare correspondence for the Board of Directors and maintain files for all relevant documents including board packets *General Administrative Support:* * Prepare and review materials and correspondence for meetings; ensure the Executive Leadership Team is prepared * Research and compile material for meetings; develop agendas, take minutes, and schedules * Assist with the creation/modification of presentations, spreadsheets, and other various documents * Coordinate catering for on- and off-site meetings and events * Perform special projects upon request * Assist in administrative needs for the Board of Directors * Prepare correspondence for the Board of Directors and maintains files for all relevant documents * Assist in preparation of board meetings, maintenance of board packets, and all board correspondence * OnBoard Management (Build Board and Committee Books, create OnBoard Calendar invites) * File and retrieve corporate documents, records, and reports _*\*\*As a community health center, we have a unique responsibility to keep our facilities as safe as possible and to protect our patients and team members.
With this in mind, you will be required to comply with all vaccine mandates, including the COVID-19 and Flu Vaccine programs which will include acquiring the vaccines or an exemption.
This policy is consistent with our mission to provide a safe and healthy environment for our patients, providers, and employees.
*_ _*As an Affirmative Action and Equal Opportunity Employer, Adelante Healthcare is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate.
Women, minorities, veterans, people from the LGBTQ communities, and people with disabilities are strongly encouraged to apply.
\*\**_ Job Type: Full-time Benefits: * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Professional development assistance * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Monday to Friday Education: * Bachelor's (Preferred) Experience: * Administrative assistant: 2 years (Preferred) Ability to Commute: * Phoenix, AZ 85012 (Required) Ability to Relocate: * Phoenix, AZ 85012: Relocate before starting work (Required) Work Location: In person