Executive Assistant to the Dean

The Sandra Day O'Connor College of Law seeks a dynamic individual to support the Dean of the Sandra Day O’Connor College of Law at Arizona State.
The Executive Assistant to Dean position will provide a wide range of administrative level support, coordination, and liaison functions for the dean’s office, other levels of administration and external stakeholders.
This position will require considerable independence of action and be held to the highest degree of confidentiality pertaining to sensitive materials and information.
Job Family Clerical & Admin Support Department Name College Of Law Full-Time/Part-Time Full-Time VP Code VP/EXEC VICE PROV DPC Scope of Search Open Grant Funded Position This is not a grant funded position and is not contingent on future grant funding.
Salary Range $60,000 - $70,000 per year; DOE Close Date 12-January-2024 Category 02 Essential Duties The successful candidate will be responsible for and have duties in the following areas: Serves as the primary point of contact on matters pertaining to the dean’s office by the Provost, University, legal community, and other community constituencies Prioritizes incoming issues and determines the appropriate course of action to ensure the most efficient/effective use of the dean’s time Oversees the management of the dean’s calendar, which includes scheduling meeting and constant updating of his/her calendar and obligations Responsible for all facets of travel arrangements for the dean, including flights, hotels, meeting agendas, itineraries, car rentals, etc.
Reviews all receipts for travel and processes expenses through the Concur Travel Reconciles ASU Purchasing Card and ASU Foundation credit card on behalf of the dean Coordinates major activities for the dean in conjunction with Events and Development teams Sets dates and times for ASU Law Faculty Meetings, as well as attend the meeting to take minutes of the meeting for distribution to faculty afterwards Assists with Honor Code documentation and scheduling meetings, as necessary Interacts and maintains liaison with students, faculty, staff and outside/community agencies and represent ASU Law at respective meetings Proofs and processes letters and correspondence for the dean Exercises sound judgement in decision-making and the foresight to anticipate, recognize and resolve issues for the dean Physical presence at the workplace is an essential function or requirement of this job Perform other duties as assigned to support the goals of ASU Law and/or ASU Minimum Qualifications Bachelor's degree in business, education or related field and five (5) years of related work experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications Demonstrated knowledge of administrative policies and procedures as applied to public higher education academic institutions.
Demonstrated knowledge of university organizational structure.
Demonstrated knowledge of management and supervisory principles and practices.
Experience in making administrative and procedural decisions and judgments on sensitive, confidential issues.
Experience in understanding and interpretating University and Arizona Board of Regents policies.
Experience in establishing priorities and organizing resources.
Evidence of effective communication skills.
Experience in establishing and maintaining effective working relationships.
Experience in analyzing and comprehending complex issues.
Experience in coordinating and organizing meetings and/or special events.
Working Environment Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
Required to stand for varying lengths of time and walk moderate distances to perform work.
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate to perform essential functions.
Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology.
Department Statement The Sandra Day O'Connor College of Law at Arizona State University is one of the nation's preeminent law schools, focused on offering students a personalized legal education.
Ranked No.
1 in Arizona since 2010 and No.
32 nationally by U.
S.
News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs.
Additionally, ASU Law's LEED Gold-certified building in downtown Phoenix is steps away from Arizona's legal, political and economic heart.
For more information, visit law.
asu.
edu.
ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access.
This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves.
Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines.
ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city.
ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university.
For details visit https://wellness.
asu.
edu/explore-wellness/body/alcohol-and-drugs/tobacco Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources.
ASU’s Annual Security and Fire Safety Report is available online at https://www.
asu.
edu/police/PDFs/ASU-Clery-Report.
pdf.
You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.
asu.
edu/az-resources.
Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications.
Employment is contingent upon successful passing of the background check.
Instructions to Apply Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.
g.
, 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience.
For example, a four year Bachelor’s degree is equal to four years of experience.