Job Summary:
We are seeking an organized and detail-oriented Administrative Coordinator to join our team.
As an Administrative Coordinator this position performs the duties of property management, human resources, and the review, recommendation and implementation of policies and procedures related to operations functions of the organization.
Also, providing administrative, program and clerical support to all areas of Arizona Behavioral Health Corporation (ABC).
Duties of this position are highly diverse, including but not limited to scheduling, coordinating meetings and preparing meeting minutes.
Assists in planning and coordinating employee events.
Establishing and maintaining office systems and procedures along with records management and data entry.
This position exercises experienced judgement in carrying out assignments through to completion and involves contact with internal and external personnel at varying levels of authority.
Responsibilities:
- Performs receptionist duties for the office: answers telephone providing resources and answering programmatic questions, taking messages, greeting visitors and providing administrative assistant support to the Director of Operations.
- Responsible for scheduling and preparing for monthly ABC board meetings and taking meeting minutes.
- Responsible for maintaining office filing system (electronic and paper files), ordering and stocking office supplies.
- Assists with data entry and housing program functions on an as needed basis.
- Support activities include administrative detail, keeping projects on schedule and the composing of correspondence/reports or special projects.
- Works with contracted property managers and their staff to handle maintenance issues at various ABC owned property locations.
- Coordinates with vendors to make the necessary repairs to ABC owned properties or contract for specific services.
- Performs administrative duties in support of the Operations functions.
- Assists facilitators of Eric Gilbertson Advocacy Institute with all administrative aspects of the course including registration, course communication, marketing, and distribution of all course materials.
Must be available two Saturday mornings per month September through November.
- Performs other duties as assigned including support to President/CEO
Requirements:
- Four (4) years of experience as an Administrative Assistant.
- Experience in Property Management and/or Affordable Housing preferred.
- Excellent organizational skills, multi-tasking and detail orientation; responsive to time sensitive tasks and deadlines
- Demonstrated ability in using Microsoft computer products with knowledge of Microsoft Outlook, Word, Excel, Access, and PowerPoint.
- The understanding and commitment to the mission and goals of the organization.
- The ability to use independent judgment and discretion when making decisions.
- The ability to effectively communicate written and orally with internal and external customers.
- Strong attention to detail and accuracy in completing tasks.
- Bilingual: English/Spanish preferred.
If you are a motivated individual with excellent organizational skills and the skills for providing administrative support, we would like to hear from you.
Apply today to join our team as an Administrative Coordinator!
Job Type: Full-time
Pay: $22.
14 - $33.
22 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible schedule
* Health insurance
* Life insurance
* Paid time off
* Tuition reimbursement
* Vision insurance
Schedule:
* 8 hour shift
Application Question(s):
* Are you available to attend board meetings on the second Tuesday of every month from 5:30 p.
m.
to 7:30 p.
m.
? (exception July and August)
Experience:
* Administrative: 2 years (Required)
Ability to Relocate:
* Phoenix, AZ 85012: Relocate before starting work (Required)
Work Location: Hybrid remote in Phoenix, AZ 85012
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