St.
Anthony of Padua Catholic School
Job Description
Job Title: Receptionist/Secretary Status: Full time
Exemption Status: Non-exempt Salary Grade: 20
Department/Location: St Anthony of Padua School / Casa Grande, Arizona
Primary Function: Under the direction of the Principal and Office Manager, is responsible for providing a variety of receptionist and administrative duties in a parish.
The Employee shall be a minister of the Gospel and Catholic Teaching behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.
” (Eph.
4:1)
Essential Duties and Responsibilities
Recognize and support the unique Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church.
The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.
Foster communication and work collaboratively with office staff.
Answer and handle incoming telephone calls in a professional and courteous manner; Distribute mail daily; perform mailings as necessary.
Help/facilitate inventory and IT management of devices.
Prioritize, coordinate, and schedule calendar requests; maintain and ensure accuracy of all applicable school calendars.
Update and maintain parish records including sacramental records.
Provide assistance and provide administrative support as necessary to include typing of correspondence and other documents, filing, helping with projects/activities, lunch counts, attendance, and other assigned tasks.
Attending to the needs of visitors to the parish; keep the reception room and office and kitchen area in good order.
Provide support to parish personnel as necessary.
Perform other duties as assigned.
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.
Basic Qualifications:
Must have a working knowledge of and a strong commitment to the mission of the Diocese and the parish; must be in communion with the Church.
Excellent communications skills, verbal and written; excellent human relations and interpersonal skills.
Exercise courtesy to fellow employees, parents, parishioners, and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
Ability to maintain confidentiality of student and parent information.
Ability to work collaboratively in a team environment; punctuality is always a must; overtime work is minimal.
Proficiency in computer technology to include word-processing, spreadsheets, and internet research; minimum typing skill of 40 WPM.
Professional bearing; clean and neat personal appearance.
Ability to successfully pass a background, criminal history, and credit history check.
Education and Experience:
High School Graduate or equivalent
1 years’ experience as a receptionist in a small, medium, or large firm or equivalent experience
Other/Preferred Skills:
Bilingual (English/Spanish) preferred.
Covenants of Employment:
St Anthony of Padua is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law.
Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Parish/Church/School when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
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