Location: Rawhide Event Center/Firebird Motorsport Park
Compensation: DOE
FLSA Status: Part-Time; Non-Exempt (30 hours)
Supervisory: No
Report to: Director of Event Sales
Position Overview:
This support position will provide the Rawhide team with assistance and support as an administrative secretary as well as serve in a receptionist capacity for the company overall.
Performs other key, critical office task and duties as assigned by the Director of Event Sales.
Responsibilities:
Essential Duties & Responsibilities
Greet clients, vendors and guest at the front desk.
Manage the phone lines and automated system.
Take detailed, accurate messages and deliver to the appropriate department or person in a timely manner.
Handle incoming calls and answer general questions about the company and special events.
Assist with management team and accounting department workflow including mail, correspondence, and telephone calls, calendar arrangements and conference calls.
Organize files and other records, assist with special reports, and other projects.
Support various administrative functions as needed for Rawhide departments/teams.
Maintain spreadsheets and compile data for wide variety of projects and initiatives.
Perform additional duties, although not detailed, as requested by a manager at any time.
Job Skills & Knowledge
Exhibit a high level of professionalism.
Knowledge of data gathering and summarization methods and techniques.
Must be able to communicate effectively both verbally and in writing.
Knowledge of and understanding of administrative-level correspondence requirements.
Must act with diplomacy and tact at all times.
Knowledge of appropriate safeguards for protecting confidential data.
Organizational skills and ability to prioritize time and responsibilities.
Demonstrate the ability to multi-task.
Demonstrate organization and time management skills.
Must have ability to exercise sound independent judgment.
Education & Experience
An Associate's Degree in a related field of study or equivalent to at least five (5) years of experience at a Secretary II level position or Administrative Assistant level position, or any combination of education and experience sufficient to be successful in carrying out the essential duties of the position.
Computer Skills
Microsoft Word; Microsoft Excel; Microsoft Outlook; Internet Explorer, and Quickbooks preferred.
Language Ability
Ability to read and comprehend simple and complex instructions, and various types of professional.
Ability to effectively present information in one-on-one and small group situations, to customers, clients, and other employees of the organization.
Math Ability
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit for an entire shift/extended period of time.
The employee occasionally is required to stand; and bend, climb, stoop, lift, carry, push, kneel, crouch, or crawl.
The employee must regularly lift and/or move 10 pounds, and occasionally lift and/or move up to 25 pounds.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level is generally low to moderate.
Evening, night, weekend, and holiday work may be required.
Extended hours and irregular shifts may be required.
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