Administrative Assistant- Glendale, AZ (Litchfield Park)

Come be a part of the AirLife team in our climate controlled, state of the art, Distribution Center in Glendale AZ.
This is an immediate opportunity!! COMPANY DESCRIPTION At AirLife, we are dedicated to improving the quality of every breath.
Excellence with Every Breath is not just a tag line, but the way we work and take care of our customers.
With a mindset to evolve, innovate, and grow, we are a premier manufacturer of the highest-quality and market-leading breathing consumables.
This growth philosophy has positioned us to increase our global footprint and business reach, impacting even more people around the world.
Our expanding family of the most trusted brands offers a product portfolio that spans the continuum of care from first responder to home care, with safety, patient comfort, and clinical performance in mind.
Collective expertise allows us to provide quality products and experiences to our patients, customers, and our people.
Our values of Customer first, Differentiate with our People, Bias for Action, Continuous Improvement and Accountability define who we are and how we work.
Join us! POSITION SUMMARY The Administrative Assistant plays a crucial role in supporting the efficient operation of an organization by providing administrative and clerical assistance to various departments and personnel.
This role involves managing office tasks, organizing and maintaining files, coordinating schedules, and facilitating communication within the organization.
POSITION QUALIFICATIONS The specific minimum competencies needed to perform the essential duties of the job include knowledge, skills, abilities, level of education, and experience necessary for successful performance.
These competencies are generally demonstrated through specific service, education, or training.
Knowledge: Proven experience as an administrative assistant or in a similar role.
Proficient in office software and equipment.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Discretion and confidentiality in handling sensitive information.
Level of Experience: High school diploma or equivalent; additional education or certifications in office administration is a plus.
Level of Education: High school diploma or equivalent; additional education or certifications in office administration is a plus.
Travel: None ESSENTIAL DUTIES AND RESPONSIBILITIES The core tasks, duties, and responsibilities that must be performed on the job.
Office Management Greet and assist visitors, answer and direct phone calls, and respond to emails.
Maintain a well-organized and tidy office environment.
Order and maintain office supplies.
Data Entry and Record Keeping Input and update information in databases and spreadsheets.
Maintain Accurate and organized records, both physical and electronic.
Scheduling and Coordination Coordinate meetings, appointments, and travel arrangements for executives and team members.
Manage and update calendars to ensure efficient scheduling.
Communication Serve as a liaison between departments, clients, and external partners.
Draft and proofread correspondence, reports, and other documents.
Administrative Support Assist in the preparation of presentations, reports, and other documents.
Handle confidential information with discretion.
Event Coordination Assist in planning and coordinating events, conferences, and meetings.
Problem Solving Address and resolve administrative issues and challenges.
Proactively identify opportunities to improve office processes.
Technology Proficiency.
Utilize office software (e.
g.
, Microsoft Office suite) and other relevant tools for administrative tasks.
Multitasking Manage multiple tasks and priorities effectively to meet deadlines.
OTHER RESPONSIBILITIES Focus on achieving our Company mission.
Demonstrate accuracy and thoroughness in daily work; look for ways to improve and promote quality & safety.
Inspire the trust of others; treat people with respect and dignity and embrace the value of diversity.
Use time efficiently; perform job accurately, thoroughly, and conserve Company resources to improve profits.
Contribute to building and maintaining a positive team environment.
Assure all policies and guidelines are implemented and followed.
QUALITY POLICY At AirLife, Quality is our promise.
It is our commitment to customer satisfaction and our dedication to product excellence in an evolving global healthcare market.
This promise is kept through a continuously improving and effective Quality Management System and compliance to Regulatory Requirements.
DEIA STATEMENT At AirLife, we are committed to building a diverse workforce and an inclusive workplace that reflects the communities and customers we serve.
We believe our philosophy on Diversity, Equity, Inclusion, and Advancement (DEIA) encourages excellence and equips us to serve an evolving global marketplace.