Administrative Assistant / Scheduler for office in Scottsdale Airpark (Scottsdale Airpark)

Office Hours: Monday – Friday 8:00am - 4:00pm **Ideal Candidate Will Not Have Long Commute** RESPONSIBILITIES AND DUTIES • Answer phone calls, take messages, and respond to inquiries • Provide administrative support to company owners • Assist in the preparation of daily work schedules and reports • Manage calendars • Schedule and coordinate work requested by phone or email • Prepare/modify documents including correspondence, reports, drafts, memos, and emails • Proofread documents for grammar, spelling, and punctuation errors • Handle sensitive information in a confidential manner • Perform general clerical duties including photocopying and filing • Maintain electronic and hard copy filing system • Order office supplies and maintain inventory • Conduct research and compile data as needed • Coordinate travel arrangements QUALIFICATIONS AND SKILLS: • Excellent customer service skills • Strong organizational skills • Solid time management skills • Effectively manage multiple tasks at one time • Proven experience as an administrative assistant or relevant role • Proficient in Microsoft Suite (Outlook, Word, Excel) • Excellent written and verbal communication skills • Attention to detail and problem-solving skills • Ability to work independently with minimal supervision • Previous experience in project coordination is a plus ABOUT US: We are a small business located in Scottsdale Airpark.
We are a subcontractor in construction related industry.
Our office is 1,500sf, open concept with privacy walls but not doors (don’t worry, the bathroom DOES have a door).
Typically, two (or less) other employees work in the office at the same time.
Casual dress code: jeans are fine.
The office is kept cool in the summer and warm in the winter.
Kitchen with fridge, microwave, toaster oven available for lunch.
Friendly dog hangs out in owners’ office, mostly sleeping while the human’s work.
Our business is customer-focused and driven.
If you can smile through the phone and focus on the customers priorities, even when things get a little hectic, we would like to you to apply for this position.
IDEAL PERSONAL TRAITS OF CANDIDATE: • Calm • Confident • Adaptive • Critical Thinker High school diploma or GED required.
Some college preferred.