PeopleSoft Financials Functional Analyst

JOB Under general supervision of the PeopleSoft Manager this position is a system business analyst representing and supporting user requirements for the PeopleSoft (PS) financials modules.
Works to support the user community in the day-to-day operations of the financial applications.
Requires an in-depth functional understanding of the PS Financials modules, extensive analysis and troubleshooting skills as well as nVision report preparation.
Requires participation in the implementation of any new modules and upgrades.
Also requires excellent verbal and written communication plus reporting skills to work effectively with business users, application programmers, project management and peers.
This job class is treated as FLSA Exempt.
Essential Functions: Essential functions may vary among positions and may include the following tasks and other characteristics.
This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.
Distinguishing Features: The PeopleSoft Financials Functional Analyst differs from other IT Department Senior Application Systems Analysts by focusing on business system analysis and PS Financial modules knowledge and skills.
EXAMPLE OF DUTIES 1.
Production Support: Provides day-to-day functional support to end-users for all functional applications and supports PeopleSoft production problem resolution and enhancement requests.
Modules implemented and supported at SRPMIC Tribal Government are: eProcurement, Purchasing, Receiving and Supplier Maintenance, Accounts Payable, Payment Requests, Accounts Receivable and Billing, Project Costing, Commitment Control, General Ledger, Banking, Travel & Expenses, Inventory.
Along with these modules, the support extends to Approval Framework, Fluid Approvals, Security Maintenance, Query and Reporting.
Takes ownership of functional issues by identifying underlying problems, analyzing potential solutions and implementing system resolutions including workarounds.
Performs the functional analysis for production support activities.
Applies and enforces department change control policies & procedures.
Develops Functional Design Documents and works with technical resources to develop system enhancements or resolutions to system issues.
Owns the testing processes including development of test plans, test cases, scenarios and documentation of results.
Takes the lead in coordinating with other IT departments on integrated system support.
Provides finished work on-time and with consistent high quality.
Ensures resolution data is collected, compiled and archived in a complete and useable manner by other team members.
Works with division supervisors to continuously improve operational policies, practices, procedures and methodologies.
Works directly with various Finance Departments to support their daily processes, but also with end-users across the Tribal Government to support their requests and needs.
2.
Reporting: Works with end users to define, develop and/or assist with the development of reports and interfaces requiring PeopleSoft data.
Requires an understanding of PeopleSoft data and how it can be used to solve business user needs.
Develops Queries as needed for the end users.
Creates mock-ups and development of Kibana, nVision, BI Publisher and SQR reports.
3.
Research: Critically evaluates information gathered from multiple sources.
Reconciles conflicts, decomposes high-level information into details and packages specific details into executive-level summaries.
Translates findings into reports, recommendations or alternatives that identify probable causes and possible solutions to business inquiries and/or technical issues.
Documents system configurations and customizations.
Ensures systems are configured to meet organizational policies and procedures.
4.
PeopleSoft Enhancement Implementation and Upgrade Support: Contributes to the implementation and/or upgrade process so it will positively impact the Tribal Government and provide future services that will be best utilized for the benefit of the Community.
Evaluates and improves the effectiveness of new PS modules, configuration, testing and implementation utilizing PS and industry benchmarks.
Develops, tests and documents “regression tests” for patch, bundle and major upgrade tasks.
Develops and provides training to support the Tribal Government on use of existing and new modules or functionalities as implemented.
Develops and supports key reports and queries.
Provides training on usage of those reports and queries.
Implements Best Business Practices for all associated business systems and develops the business system framework to tailor the system design in order to accommodate Tribal Government needs.
Makes business system recommendations regarding all Financials modules, makes configuration and customizations recommendations, where applicable.
Considers: Impact on recurring custom reprogramming costs for future routine software upgrades,Impact on other modules of the PS systems,Customer (end-user) “usability”,Flexibility and responsiveness to potential organizational changes,Anticipation of potential “business rule” changes, andSensitivity to Community and Tribal Government CultureCommunicates the project’s goals, objectives, challenges and accomplishments effectively to management, peers and end-users.
Completes all project phases by assigned deadlines.
Participates in the Change Management and Communication Programs.
Works with Consultant Analysts and Developers as required for implementation and/or upgrade, configuration and customization testing.
Develops user documentation detailing PS configuration and customization performed by the application development staff.
Develops and reviews user documentation of business system “rules”, process sequences and guidelines.
Interacts effectively with Finance department end-users, IT staff, independent Consultants, project Liaisons, Project Oversight Committee, PS technical and functional staff and Tribal Government employees.
5.
Requirements Definition: Utilizes established departmental methods to conduct requirement assessments and develop associated documentation as required for production, enhancement and upgrade support.
Understands the business process and business requirements of the customers and translates them to specific software requirements.
Ensures the solution recommended can be supported and easily maintained by SRPMIC IT Staff.
Documents and analyzes the required information and data.
Understands the technical designs as well as the specifications.
Effectively communicates with internal teams and external clients to deliver functional requirements like GUIs, screens and interface designs.
Leverages strong technical skills coupled with business intelligence and a deep understanding of customer's needs so they can be transformed into application and operational requirements.
Acts as an interface between business units, technology teams and support teams.
Develops requirements traceability to test cases.
6.
Communication: Communicates professionally and works effectively with multiple levels within the Government.
7.
End-User Training: Assists and/or instructs end-users with training as required for production, enhancement and upgrade support.
Activities include, but are not limited to, developing training plans, creating training material and hosting the training sessions.
8.
Problem Solving: Applies proven analytical and problem-solving skills to all assignments.
Identifies critical issues and proposes viable alternatives or solutions.
9.
Administration: Adheres to and enforces department standards, policies, procedures and industry best practices.
Communicates plans, status and issues to management on a regular basis.
Participates in development of internal IT processes, policies and procedures.
Attends required meeting with project team members, Liaisons and others for project directives and updates.
10.
Testing: Assists with the preparation of test plans and the testing of solutions in compliance with SRPMIC guidelines and standards.
Assists with preparation of test plans and test scripts for manual and automated testing activities.
Coordinates and performs in-depth tests including end-user reviews for modified and new systems and provides other post-implementation support.
Tests identify the business condition being tested, expected results and document actual testing results.
Ensures high quality and accuracy is maintained thru to software release.
Provides feedback to the development team and completes work in accordance with the schedule and the quality requirements.
11.
Gideon Taylor Forms: Works with end-users to define requirements and assist with the development of forms, including working with the development team to fully integrate the form with the HCM application.
Tasks includes, but not limited are: Good understanding on the Gideon Taylor eForms frameworkGood understanding of the approval workflow process in PeopleSoft and how it relates to the Gideon Taylor eForms solutionLead the form design process, assist with the development, testing and deployment of the form.
Collaborate with the HR team, as the process owners, and the technical resource to produce the best solution for the stakeholdersDevelop training materials and provide training to end-usersAssist with the full-integration of the form, with the application, to streamline and simplify HR processes.
Ensures that the forms fit within a business process within PeopleSoft HCM and will automate the process.
Production support for all forms deployed.
Lead and assist technical changes for any post-production enhancements, as needed.
12.
PeopleSoft Security: responsible for the analysis and maintenance of functional security objects and role definitions as relates to the PeopleSoft Financials and HCM Applications.
Design, develop, integrate, test, implement, and maintain PeopleSoft security structure.
Assess current security configuration and work with the department directors to manage roles and permissions assigned to end-users; assess department row-level security and reporting access and work with the department directors to make changes, as needed.
Maintain end-user security; evaluate and maintain new hires security on a weekly basis.
Develop strong relationships with end users and other IT teams to effectively troubleshoot and resolve security issues13.
Middleware: Collaborate with the middleware system administrator on troubleshooting incidents for the PeopleSoft related interfaces with financial institutions and benefits providers.
Assist with the implementation of new interfaces, maintenance of existing interfaces, passwords and encryption keys updates.
Work with the vendors and middleware administrator on these changes and communicate with the end-user to ensure that files are being transmitted timely and correctly.
Document all changes and train other team members.
14.
Miscellaneous: Performs other job related tasks as assigned by the PeopleSoft Analysis Supervisor, Assist IT Director (Applications and Program Management) or IT Director.
Knowledge, Skills, Abilities and Other Characteristics: Knowledge of PS Financial 9.
2 module functionality and architecture including module interfaces and interfaces with PS Payroll and other applications (Middleware, SharePoint)Knowledge of eProcurement, Purchasing, Accounts Payable, Billing, Accounts Receivable, Travel & Expenses, General Ledger, Banking, Project Costing and Commitment Control.
Knowledge of Fluid Approvals, Approval Framework.
Knowledge of PeopleSoft FSCM data and data flows.
Knowledge of PeopleSoft FSCM and HCM Security.
Knowledge of Gideon Taylor eForms Framework.
Knowledge of industry PS Financials Best Practices.
Knowledge of Middleware applications.
Knowledge of the technical documentation process.
Knowledge of both Manual and Automated Testing.
Knowledge of structured test methods and processes.
Knowledge of Sarbanes Oxley and/or SAS Controls.
Knowledge of project management processes, procedures and techniques including scoping, design, implementation planning and documentation.
Knowledge of PS software and implementation processes, techniques and database design.
Knowledge of process reengineering and improvement techniques.
Knowledge of PS reporting tools, specifically nVision.
Knowledge of current SRPMIC Tribal Government policies and procedures.
Knowledge of ServiceNow ApplicationSkill performing user needs assessment and evaluation.
Skill conducting User Acceptance testing.
Skill eliciting requirements from customers and end-users.
Skill communicating effectively both verbally and in writing with all levels of the organization.
Skill conducting end-user trainingAbility to develop and maintain positive and effective working relationships at all levels within the Tribal Government and Community.
Ability to solve the business users needs across all government technology platformsAbility to effectively identify and resolve system or business process issuesAbility: Critical thinking.
Ability; Strong problem-solving capacity.
Ability to conduct independent research and keep up with the technology changes (Fluid, Page/Field Configurator, and Activity Guides etc.
)Ability to manage operational projects to completion while maintaining scope, budget and timeline Ability to maintain the end-user motivated and engaged during the life of the operational projectAbility to use Microsoft Office suite.
Ability to use Microsoft Visio.
Ability to use Microsoft SharePoint (Cloud SharePoint).
Ability to use Microsoft TeamsAbility to use ServiceNow.
Ability to identify long-term impact of recommended configurations and customizations in a PS environment.
Ability to work independently and make good judgment regarding project issues.
Ability to work effectively in a team environment.
Ability to organize consultants, tools and materials.
Ability to follow verbal and written instructions.
Ability to lift and carry 45 lbs.
SUPPLEMENTAL INFORMATION May be required to work after normal business hours including nights and/or weekends and holidays.
All applicants applying for jobs will be subject to Pre-Employment Drug Test and extensive Fingerprint and Background Check.
In addition, all employees providing services to a campus with children will be subject to the “Community Code of Ordinances”, Chapter 11 “Minors”, Article X.
“Investigation of Persons Working with Children”, random drug testing and completion of a background check every five (5) years.
"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.
In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.
D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).
Documents may be submitted by one of the following methods: 1) attach to application2) fax (480) 362-58603) mail or hand deliver to Human Resources.
Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted.
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.