Payroll Specialist

Job Title: Payroll Specialist Department: Accounting / Finance Location: Tempe, Arizona Reports to: Payroll Administrator FLSA Status: Non-Exempt COMPANY OVERVIEW University Mechanical & Engineering Contractors, Inc.
(UMEC) is a wholly owned subsidiary of EMCOR Group.
Inc.
EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance.
UMEC is a subsidiary of publicly traded EMCOR Group Inc.
UMEC is a full-service mechanical contractor serving Arizona.
UMEC designs, builds, and commissions mechanical systems, including heating, ventilating and air conditioning (HVAC), plumbing, and piping systems for commercial, institutional, high tech, industrial and military clients.
SUMMARY The Payroll Specialist will be a key member of the payroll and accounting team and will report to the Payroll Manager.
The payroll specialist will have a wide range of duties in the Payroll and Human Resources departments and will have an immediate impact on helping the company grow its workforce.
The payroll specialist will be responsible for assisting with the quick and efficient processing of payroll.
The ideal candidate must be detail oriented, organized, have good interpersonal skills, willing to be a team player and most importantly – the ability to retain confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following.
Other duties may be assigned.
Process and issue employee paychecks and statements of earnings and deductions.
Compute wages, deductions, and enter data into computers.
Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
Compile employee time, production, and payroll data from time sheets and other records.
Review, correct and enter time sheets into database and payroll software for multiple unions and nonunion employees on a weekly basis; payroll is in-house, so this also includes printing and distribution of checks Review and enter new hire paperwork data into software and file into employee personnel files.
Review all I-9’s, enter into E-Verify, print and file accordingly.
Generate and distribute necessary reports internally and externally.
Gather documentation for company audits on a timely basis.
Process and mail checks for vouchers.
Maintain utmost confidentiality of company information.
Comply with Company established policies and procedures.
Perform additional assignments as directed by Payroll Administrator.
QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PREFERRED EDUCATION and/or EXPERIENCE 3 years of experience preferred, working in payroll or bookkeeping/accounting.
High school diploma or equivalent required Working knowledge of the construction industry, operations management, and safety practices a plus.
Working knowledge of federal, state, and city regulations and guidelines.
PREFERRED SKILLS and ABILITIES Business writing and reporting skills Excellent organization, communication, and interpersonal skills Time management skills – ability to meet frequent deadlines Strategic, analytical, and multi-tasking skills Attention to detail COMPUTER SKILLS Must demonstrate proficiency in Microsoft Office applications, (i.
e.
Outlook, Word and Excel).
Working knowledge of payroll, project and financial software.
REQUIRED ATTRIBUTES The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding the dissemination of sensitive and confidential information.
Must have the ability to make sound decisions and produce accurate and timely results in mind.
Must prioritize and organize work in a fast-paced multi-task environment.
Must monitor and analyze data and solve problems on a tactical and strategic level.
Must build positive working relationships with multiple levels of employees and management.
Must demonstrate commitment to company values.
LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear.
The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls.
The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl.
The employee may occasionally lift and/or move up to twenty-five (25) pounds.
Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
While performing the duties of this job, the employee is regularly required to commute to field locations.
The employee must have the ability to navigate around job site locations.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee may expect to work in typical office environment conditions except when visiting field locations.
Field environments may vary based on project, manufacturing, or weather conditions.
The noise level in the work environment is usually moderate to loud.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
Equal Opportunity Employer/Veterans/Disabled Notice to prospective employees: There have been fraudulent postings and emails regarding job openings.
EMCOR Group and its companies list open positions here.
Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services.
If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
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