Get ready for a fast-paced work environment that allows you to bring your passion, innovate and have FUN! At the Boys & Girls Clubs of the Valley, our trained and talented team members create a safe place for kids outside of school hours and help youth achieve their highest potential.
*JOB SUMMARY*
The Facilities Administrative Assistant works under the supervision of the Operations Project Manager and is primarily responsible for maintaining files, reviewing billing, data collection and input.
Will provide administrative and clerical support to the Facilities Department of the Boys & Girls Clubs of the Valley (BGCAZ).
*JOB RESPONSBILITIES*
* Provides accounting support through invoice reconciliation processes
* Works with Finance Department to enter receipts and purchase orders in Financial Edge
* Maintains records and data related to facilities projects, preventative maintenance, fleet management, fire safety, quotes, and invoices
* Provides records maintenance of the Facilities Department’s asset management software, Asset Essentials, by uploading manuals/documents, and adding or updating assets.
* Coordinates with HR and IT Departments to maintain records and provide necessary notifications when staff in key roles are hired, transferred, or terminated
* Manages staff ‘Users’ in various software programs
* Maintains Facilities calendar to keep staff aware of upcoming projects and service appointments
* Provides word processing, Adobe Acrobat, Adobe Illustrator services to design and improve templates, contracts, forms, and maps
* Utilizes Microsoft 365 products to communicate to staff, book appointments, and save/share documents
* Develops processes to promote efficiency when collecting documentation and project photographs
* Compiles information to prepare weekly, monthly, and annual reports
* Prepares training materials and binders
* Initiates monthly USDA claim for meal reimbursement by receiving & printing documents and data entry
* Assists to receive, track, communicate allocation of resources
* Provided backup for the Front Office Coordinator to open mail
*EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION*
* High School diploma or equivalent
*KNOWLEDGE, ABILITY and SKILLS*
* Demonstrated ability to be highly accurate and detail oriented
* Strong administrative and organizational skills
* Proficient skills in the use of Microsoft 365 Suite, including Outlook, Word, and Excel
* Working knowledge of database programs
*Perks & Benefits*
* Sick Pay
* Boys & Girls Club of the Valley Programming Fees Waived for children of employees\*
* Paid Training
* Advancement Opportunities
* Sports & Entertainment tickets occasionally provided at no cost when available
\*Waived membership fees apply to year-round staff AND summer seasonal staff! Note: Some fees not waived I.
e.
field trip expenses, sports league expenses, transportation, supplies etc.
Apply today!
*About Us *
Boys & Girls Clubs of the Valley is a 501(c) 3 non-profit organization that offers affordable after-school and summer programming for 16,000 young people in grades K-12.
At Clubs across the Valley, BGCAZ provides award-winning programs designed to change the lives of young people.
There is a reason BGCAZ is the largest childcare provider in the Valley: Parents trust BGCAZ to provide a safe, positive, fun environment for their kids out-of-school time.
Job Type: Full-time
Pay: $17.
00 - $24.
00 per hour
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Retirement plan
* Tuition reimbursement
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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