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Posted : Monday, August 26, 2024 01:17 PM
Administrative Specialist Sr (Student Life and Leadership)
Maricopa Community Colleges
in Tempe, AZ
Type: Full-Time
Posted: 03/12/2024
Category: Administrative Assistants; +1 Student Affairs and Services
Administrative Specialist Sr (Student Life and Leadership)
Job ID: 319729
Location: Chandler-Gilbert Comm College
Full/Part Time: Full Time
Regular/Temporary: Regular
Hiring Salary Range
$18.
56 - $24.
13/hourly, DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm; some early mornings, evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.
2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No.
42 in Arizona's Best Employers Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives.
Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options: 20 paid observed holidays Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance) Paid vacation, sick, and personal time Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff) Annual professional development growth funding Tuition reimbursement for employees and dependents Flexible work schedules Maricopa Employee Health & Wellness Program: Sight-On-Site Eye Care Services Diabetes Empowerment Education Program Mobile On-site Mammography Screenings Employee Assistance Program (EAP) Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more Pre-Retirement Events Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.
S.
Department of Education after qualifying).
10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!) Job Summary The Administrative Specialist Sr.
will provide administrative support, coordination, information, and maintain office workflow for the Student Life & Leadership Department across two campuses.
The position is the first point of contact to internal and external customers and will be responsible for providing top notch customer service when routing phone calls, emails, and visitors to the appropriate areas at CGCC.
This position supports multiple programs in the department with administrative tasks and coordination such as supporting events, vendors, students, faculty, and community requests.
Essential Functions 35%: Administrative office support activities including: preparing and maintaining schedules, note taking, answering and routing calls, coordinating calendars, event support, budget/purchasing support, making travel arrangements, gathering information, oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures, researching, gathering, compiling and reviewing data and information in support of assigned function, program, project or support area.
Designs and formats complex documents; composes original documents, correspondence and presentations.
Coordinating all office workflow for Student Life and Leadership department.
25% Provides high levels of customer service and communication to internal and external resources regarding policy/procedural, event or program information (e.
g.
petition, voting, club, program information etc.
).
Receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resources.
20% Hires, trains, leads and assigns and monitors the part time front desk staff 15%: Knowledgeable and provides technical assistance for the Student Life and Leadership department and campus technologies 5%: Other Duties as assigned Minimum Qualifications Associate's Degree from a regionally accredited institution and two (2) full-time equivalent years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR High School Diploma or GED (No Substitution) and four (4) full-time equivalent years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
Desired Qualifications Experience with administrative office support and office coordination practices in Higher Education or related field Examples of high level customer service experience Evidence in supporting multiple programs and/or departments Proficient in multiple office technologies provide examples Evidence of event coordination, support, and leadership Evidence of how you have supported students, staff, faculty, and community members Bachelor's Degree Special Working Conditions Driver's License: Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving: https://www.
maricopa.
edu/legal/rmi/vehicle.
htm#requirements Work Schedule: May be required to work evenings and weekends Lifting: May be required to lift or carry up to 25lbs Noise: Will be required to work in an area of moderate to heavy noise levels daily How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications.
All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.
g.
, 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
Three professional references, preferably current and/or former supervisors.
If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date Please apply on or before March 15th, 2024 to ensure consideration within the first review.
Additional reviews, if necessary, will be held.
Application deadline: Please apply on or before April 11th, 2024 to be considered.
EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.
" The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination.
Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.
Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://jobs.
maricopa.
edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.
HRS_CG_SEARCH_FL.
GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=319729&PostingSeq=1 jeid-ec214e4809a4d241a1e432c95eae6ae5 The Maricopa County Community College District is an EEO/AA institution.
Related Searches: Administrative Assistants Student Affairs and Services
56 - $24.
13/hourly, DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm; some early mornings, evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.
2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No.
42 in Arizona's Best Employers Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives.
Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options: 20 paid observed holidays Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance) Paid vacation, sick, and personal time Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff) Annual professional development growth funding Tuition reimbursement for employees and dependents Flexible work schedules Maricopa Employee Health & Wellness Program: Sight-On-Site Eye Care Services Diabetes Empowerment Education Program Mobile On-site Mammography Screenings Employee Assistance Program (EAP) Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more Pre-Retirement Events Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.
S.
Department of Education after qualifying).
10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!) Job Summary The Administrative Specialist Sr.
will provide administrative support, coordination, information, and maintain office workflow for the Student Life & Leadership Department across two campuses.
The position is the first point of contact to internal and external customers and will be responsible for providing top notch customer service when routing phone calls, emails, and visitors to the appropriate areas at CGCC.
This position supports multiple programs in the department with administrative tasks and coordination such as supporting events, vendors, students, faculty, and community requests.
Essential Functions 35%: Administrative office support activities including: preparing and maintaining schedules, note taking, answering and routing calls, coordinating calendars, event support, budget/purchasing support, making travel arrangements, gathering information, oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures, researching, gathering, compiling and reviewing data and information in support of assigned function, program, project or support area.
Designs and formats complex documents; composes original documents, correspondence and presentations.
Coordinating all office workflow for Student Life and Leadership department.
25% Provides high levels of customer service and communication to internal and external resources regarding policy/procedural, event or program information (e.
g.
petition, voting, club, program information etc.
).
Receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resources.
20% Hires, trains, leads and assigns and monitors the part time front desk staff 15%: Knowledgeable and provides technical assistance for the Student Life and Leadership department and campus technologies 5%: Other Duties as assigned Minimum Qualifications Associate's Degree from a regionally accredited institution and two (2) full-time equivalent years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR High School Diploma or GED (No Substitution) and four (4) full-time equivalent years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
Desired Qualifications Experience with administrative office support and office coordination practices in Higher Education or related field Examples of high level customer service experience Evidence in supporting multiple programs and/or departments Proficient in multiple office technologies provide examples Evidence of event coordination, support, and leadership Evidence of how you have supported students, staff, faculty, and community members Bachelor's Degree Special Working Conditions Driver's License: Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving: https://www.
maricopa.
edu/legal/rmi/vehicle.
htm#requirements Work Schedule: May be required to work evenings and weekends Lifting: May be required to lift or carry up to 25lbs Noise: Will be required to work in an area of moderate to heavy noise levels daily How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications.
All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.
g.
, 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
Three professional references, preferably current and/or former supervisors.
If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date Please apply on or before March 15th, 2024 to ensure consideration within the first review.
Additional reviews, if necessary, will be held.
Application deadline: Please apply on or before April 11th, 2024 to be considered.
EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.
" The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination.
Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.
Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://jobs.
maricopa.
edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.
HRS_CG_SEARCH_FL.
GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=319729&PostingSeq=1 jeid-ec214e4809a4d241a1e432c95eae6ae5 The Maricopa County Community College District is an EEO/AA institution.
Related Searches: Administrative Assistants Student Affairs and Services
• Phone : NA
• Location : Tempe, AZ
• Post ID: 9125939580
