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Posted : Monday, August 19, 2024 08:23 AM
Registrar I
Location: Desert Shadows Middle School
10 months, 8 hours/day
Grade 14, $15.
63/hour Non-Inerim Position Start Date: 7/10/2023 Purpose Statement The job of Registrar I is done for the purpose/s of assisting with registering of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and when time permits, providing general clerical support to site administrators.
This job reports to School Administration Essential Functions Assists administrator in developing master class schedule for the purpose of ensuring student course and class size requirements are accurate.
Informs appropriate personnel of possible student course deficiencies and retentions (e.
g.
administrators, counselors, etc.
) for the purpose of assisting in addressing student course requirements.
Interprets and input pertinent information from transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.
Maintains a variety of manual and electronic documents, files, and records (e.
g.
grades, transcripts, student information, balanced classes within negotiated limits, budget control for M & O account, up-to- date computer records on each student, etc.
) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
Prepares documents and reports (e.
g.
report cards, reconciled daily enrollment information, class schedules, student data reports, honor rolls, certificates, etc.
) for the purpose of communicating information to other parties and/or agencies.
Processes a variety of documents and materials (e.
g.
withdrawals, records requests, letters of residency, grade changes, etc.
) for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or government agencies.
Responds to questions from a variety of internal and external sources (e.
g.
staff, other educational institutions, the public, parents, students, etc.
) for the purpose of providing information and/or direction.
Supervises students (e.
g.
student aides, student traffic, isolated students, etc.
) for the purpose of ensuring activities are conducted in compliance with the program objectives and in a safe and positive learning environment.
Verifies student related data (e.
g.
grades, information, etc.
) for the purpose of ensuring the accuracy of the student records.
Other Functions Performs other related duties as assigned (e.
g.
general clerical duties, answer telephones, back-up Administrative Assistant, etc.
) for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software and preparing and maintaining accurate records; customer service; screening telephone calls; using pertinent software applications.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student enrollment, graduation and transfer; business telephone etiquette; codes/laws/rules/regulations/policies; office practices; recordkeeping and record retention practices.
ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment.
Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.
Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific, job- related equipment.
Problem solving is required to identify issues and create action plans.
Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.
Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; working with frequent interruptions; setting priorities; working under minimal supervision; working within time constraints; ability to read, write and communicate clearly in English.
Responsibility Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units may be required to perform the job's functions.
There is a continual opportunity to have some impact on the organization’s services.
Work Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity.
Generally the job requires 85% sitting, 10% walking, and 5% standing.
The job is performed in a generally hazard free environment.
Experience: Job related experience is required.
Education: High school diploma or equivalent.
Equivalency: Required Testing Certificates and Licenses Pre-Employment Proficiency Tests: Spelling, Mathematics, Filing and Typing Continuing Educ.
/Training Clearances Criminal Background Clearance FLSA Status - Non Exempt Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities.
Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.
63/hour Non-Inerim Position Start Date: 7/10/2023 Purpose Statement The job of Registrar I is done for the purpose/s of assisting with registering of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and when time permits, providing general clerical support to site administrators.
This job reports to School Administration Essential Functions Assists administrator in developing master class schedule for the purpose of ensuring student course and class size requirements are accurate.
Informs appropriate personnel of possible student course deficiencies and retentions (e.
g.
administrators, counselors, etc.
) for the purpose of assisting in addressing student course requirements.
Interprets and input pertinent information from transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.
Maintains a variety of manual and electronic documents, files, and records (e.
g.
grades, transcripts, student information, balanced classes within negotiated limits, budget control for M & O account, up-to- date computer records on each student, etc.
) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
Prepares documents and reports (e.
g.
report cards, reconciled daily enrollment information, class schedules, student data reports, honor rolls, certificates, etc.
) for the purpose of communicating information to other parties and/or agencies.
Processes a variety of documents and materials (e.
g.
withdrawals, records requests, letters of residency, grade changes, etc.
) for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or government agencies.
Responds to questions from a variety of internal and external sources (e.
g.
staff, other educational institutions, the public, parents, students, etc.
) for the purpose of providing information and/or direction.
Supervises students (e.
g.
student aides, student traffic, isolated students, etc.
) for the purpose of ensuring activities are conducted in compliance with the program objectives and in a safe and positive learning environment.
Verifies student related data (e.
g.
grades, information, etc.
) for the purpose of ensuring the accuracy of the student records.
Other Functions Performs other related duties as assigned (e.
g.
general clerical duties, answer telephones, back-up Administrative Assistant, etc.
) for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software and preparing and maintaining accurate records; customer service; screening telephone calls; using pertinent software applications.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student enrollment, graduation and transfer; business telephone etiquette; codes/laws/rules/regulations/policies; office practices; recordkeeping and record retention practices.
ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment.
Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.
Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific, job- related equipment.
Problem solving is required to identify issues and create action plans.
Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.
Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; working with frequent interruptions; setting priorities; working under minimal supervision; working within time constraints; ability to read, write and communicate clearly in English.
Responsibility Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units may be required to perform the job's functions.
There is a continual opportunity to have some impact on the organization’s services.
Work Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity.
Generally the job requires 85% sitting, 10% walking, and 5% standing.
The job is performed in a generally hazard free environment.
Experience: Job related experience is required.
Education: High school diploma or equivalent.
Equivalency: Required Testing Certificates and Licenses Pre-Employment Proficiency Tests: Spelling, Mathematics, Filing and Typing Continuing Educ.
/Training Clearances Criminal Background Clearance FLSA Status - Non Exempt Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities.
Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.
• Phone : NA
• Location : Scottsdale, AZ
• Post ID: 9001200889
